Here are examples of help we often need at THS. Some of these tasks might take only two or three hours at your convenience. And some don’t need to be done at the Heritage Center. Another Society member will provide guidance as needed. Simply fill out our short volunteer form and we will be in touch with you!

Volunteer Coordinator

 Job Brief

The Volunteer Coordinator’s main responsibilities include recruiting new volunteers, training and retaining existing volunteers and managing volunteer needs for the Tualatin Historical Society.  The Volunteer Coordinator will report to the President of the Tualatin Historical Society with the ultimate goal of having that person join at a board level position.   

  Responsibilities

          Leadership

• Ensure the purpose of the organization, it’s mission and policies are clearly communicated

• Source and recruit volunteers through various techniques (current databases, email, social media and via members of the Society.

• Communicate frequently with volunteers to ensure they are satisfied and well-placed

• Track and evaluate volunteers work to optimize their contribution to our organization

• Ensure volunteers are satisfied by creating a health working environment and celebrating their success

• Coach, train and mentor as needed or help find the resources to do so.

          Administrative

• Establish a database to collect information on task/activities list along with qualifications and skills of the volunteers.

• Match volunteers with appropriate Board member associated with their task/activity.

• Produce schedules and keep records for volunteer individuals and regular activities

• Assign responsibilities for special and larger events as well as coordinate teams of volunteers when required.

• Keep volunteer page on the website up-to-date

• Communicate frequently with volunteers and board members involved with the task / activity.

 Requirements

Able to communicate effectively with diverse people

Excellent organizational and team coordination abilities

Garden Helping
Preparing, planting, watering, harvesting, cleaning up our garden/orchard (seasonal) with others.

Researcher Finding background information for exhibits, writing articles for newsletter, recruiting presenters for monthly programs.

Fundraising Helping plan, carry out and follow-up events/campaigns for operational funds or special projects—e.g. thanking donors with a note or phone call.

Monitor at Heritage Center. Hosting a rental of the Center (open and close the building and stand by in office if something comes up)

Occasional Office Help Preparing mailings, filing materials, answering phone, greeting visitors, showing visitors our exhibits both inside and outside the building.

Special call-out for where we specifically need help

• Finding speakers for programs.

• Social Media

• Republishing book(s)

• Plant “fostering” (finding homes around town for our historical plants)

Don’t forget, you can also become a member with all its benefits and donate to the society to help keep its activities funded!